How Our Sourcing Process Works
Our structured 8-step process is designed to eliminate the most common risks in China sourcing — providing you with full visibility, professional management, and a reliable outcome at every stage.
The Complete Sourcing Journey
Each step has been designed based on years of experience managing China sourcing projects across dozens of product categories.
Submit Your Requirements
1–2 business daysShare your product specifications, target quantity, budget, and any specific requirements. The more detail you provide, the better we can match you with the right manufacturers.
What happens at this stage:
- Product description and specifications
- Target quantity and budget range
- Required certifications or compliance standards
- Packaging and labeling requirements
- Delivery timeline expectations
Supplier Research & Quotation
3–7 business daysOur China-based team researches qualified suppliers and collects multiple quotations. We compare pricing, capabilities, and terms to give you the best options.
What happens at this stage:
- Research across manufacturing hubs relevant to your product
- Collection of 3–5 competitive quotations
- Supplier profile compilation
- Price benchmarking and comparison
- Initial capability assessment
Supplier Verification & Negotiation
3–5 business daysWe verify the shortlisted suppliers and negotiate pricing and terms on your behalf to ensure you receive the best value from a legitimate manufacturer.
What happens at this stage:
- Business license and registration verification
- Export license and certification check
- Price and MOQ negotiation
- Payment terms negotiation
- Delivery timeline confirmation
Sample Arrangement
7–21 business daysWe arrange product samples from the confirmed supplier and manage the evaluation process to ensure the product meets your specifications before mass production.
What happens at this stage:
- Sample request and coordination with factory
- Sample quality check before dispatch
- Courier arrangement to your location
- Feedback collection and revision management
- Pre-production sample approval
Production Follow-Up
Throughout productionOnce production begins, our team monitors progress to ensure the factory meets quality standards and production timelines as agreed.
What happens at this stage:
- Regular production status updates
- Mid-production inspection (DUPRO) if required
- Timeline monitoring and delay management
- Communication with factory management
- Issue identification and resolution
Quality Inspection
1–2 business daysBefore goods are packed and shipped, our qualified inspectors conduct a thorough pre-shipment inspection against your approved specifications.
What happens at this stage:
- AQL sampling-based inspection
- Comparison against golden sample
- Measurement and functional tests
- Packaging and labeling verification
- Detailed inspection report with photos
Shipping & Documentation
2–5 business daysWe coordinate all shipping arrangements and prepare the required export documentation to ensure a smooth customs clearance at your destination port.
What happens at this stage:
- Freight booking (sea or air)
- Export customs clearance
- Bill of lading and packing list preparation
- Certificate of origin arrangement
- Insurance coordination
Delivery & After-Sales Support
Per shipping transit timeWe track your shipment through transit and remain available to assist with any post-delivery issues, ensuring a complete and satisfactory service experience.
What happens at this stage:
- Shipment tracking and status updates
- ETA monitoring and exception handling
- Post-delivery feedback collection
- Claim support if issues arise
- Ongoing relationship management
Typical Project Timeline
Overall timelines vary by product, order quantity, and shipping method. The following represents a typical order cycle.
Sourcing & Verification
Supplier research, verification, and price negotiation
Sampling
Sample development, evaluation, and approval
Production & Inspection
Full production run and pre-shipment inspection
Shipping & Delivery
Export, transit, and arrival at your destination
* Timelines are indicative and depend on product complexity, supplier location, order quantity, and shipping method. A specific timeline estimate will be provided for your project.
What You Receive Throughout the Process
Supplier Profiles
Detailed profiles of shortlisted suppliers including factory background, certifications, and capability assessment.
Quotation Comparison
Side-by-side comparison of quotes from multiple suppliers covering price, MOQ, lead time, and terms.
Verification Report
Comprehensive supplier verification report with on-site photos, findings, and recommendation.
Sample Feedback Reports
Documented feedback on sample quality with specific revision requests communicated to the factory.
Inspection Reports
Detailed pre-shipment inspection reports with photographs, measurements, and pass/fail determination.
Shipping Documentation
All required export documents including packing list, commercial invoice, and certificate of origin.
Ready to Start Your Sourcing Project?
Share your product requirements and we will guide you through every step of the process.